Document Management System is a system to store, organize, manage, and track the company’s electronic documents. To keep a track of changes on Paper-based documents, organizations were spending an enormous amount of time and money. To make it extremely feasible for the companies, Infimedia is helping the organizations by building a Document Management System.
What is the EDMS? An electronic document management system is a software system designed to organize and store documents of different kinds or forms. It is a particular type of document management system – a general form of document management system designed to help with the organization and storage of digital or paper documents by its users.
Although the EDMS is specially designed to handle digital documents, it is sometimes used for paper documents also. The software can likewise handle digital scanned copies of original paper documents. A number of similarities have been drawn between the EDMS and the Content Management System (CMS), however, some differences have been spotted as well. For instance, one main difference between these two software is that the EDMS is basically used for archiving, while the Content Management System is used to handle a number of web contents centrally.
To ensure that digital documents are classified accordingly, many information systems rely on a comprehensive process for the storage of documents, with certain elements known as metadata inclusive. With the metadata around a document, easy access to essential details is provided to those who are looking for what they need in archives; be it by keywords, chronology, topic, or other related strategies.
ARE YOU STILL STRUGLING TO MANAGE YOUR ELECTRONIC DOCUMENT?
Document Management System can be created on the various platform. However, the key to a successful system is its efficiency, speed, and collaboration with other departments.
But most of the systems faced the performance issue often leading to frustration among the employees.
Enterprise Content Management (ECM) and Business Process Management (BPM) are tools used to promote organizational change management (OCM) programs in organizations.
Management, such as physical files, electronic documents, and other media, from its capture to its storage, and eventual disposal. The second seeks to address the improvement of organizational processes, ie, the modeling of existing processes, automation and enhancement of business indicators of these processes.
Enterprise Content Management practitioners implement content management programs within a strictly functional view, inventorying, organizing, and preserving the files of a specific area in an organization. The implementation of ECM with this operative view tends to ignore how records are produced and consumed collaboratively by several different areas, which may imply in redundancies and failures in these implementations. At the same time, BPM professionals seek to improve business processes and, in several opportunities, do not treat data and documents produced by these processes with the right methodology needed.
However, the search for the improvement of business processes without considering the documentary life cycle and record management instruments, such as document classification plans and timetables, can generate repositories of isolated, disorganized and difficult to maintain corporative documents (silos). By consuming and producing records without communication with ECM, business processes do not guarantee corporate visibility to them. Similarly, processes should be able to fetch and save documents in the corporate database (ECM repository), not just locally.
Supported by Information Technology (IT) platforms, ECM and BPM have developed autonomous knowledge bodies. ECM is mainly promoted by Information Science professionals, while BPM is designed by their counterparts from Business and Production Engineering. The effect of their independent development is that Change Management programs related to content management and process management bring the distinct and separate methodological vision particular to each domain.